Car Show
Roster of tasks for Custom Car and Bike Show
I hope that this allocation of tasks is acceptable. If I have given you something you can’t achieve please text me and also let me know if you can’t attend the Show
General set up at 2pm.
Gates will open at 4pm if necessary. Traffic management setting up at 3:30pm.
Packing up starts around 8pm with removal of signage and banners. Of course, exit signs and pitch fencing remain.
We need four people to emu bob the Show area after 8 pm and one to assist Tim with the Field
Day area.
Tim Manders
First aid sign
Monitor traffic management and traffic control. Set up commences at 3:30pm for 4pm.
Security staff liaison.
Assist Garry with allocation of prizes.
Assist with bar.
Emu bob and lock up Field Day carpark and remove signs
Max McWilliam
Toilets. Toilet paper. Cleanliness. Contact Rex around 3pm for Badminton access. Supervision of
emu bob after 8pm.
Alan Henderson
Managing food vendors, set up, compliance checks, collection of fees
Book food trucks.
Confirm power needs, site location, Certificates of Currency, safety requirements and conditions for
erection of marquees.
Use same group always. All $100. Coffee van less on bad weather day.
CFA and Inner Wheel no charge.
Only inner wheel to sell soft drinks and water. Only Paul Clarke to sell ice cream.
Assist with bar
Garry Byrne
Provision of stage. Booking of bands
Band setup
Payment
Photographs of cars and awards for Facebook. Tim Manders to assist.
Bailey Hodgson
Spectator entry. Assist with set up at 2pm. Build temporary fence behind toilets.
Peter Johnson
Signage at front gate
Staffing at gate
Entry cards
Liaison with Templestowe – Yarra Valley RCH Auxiliary.
Water
High vis vests (Brian currently has these)
Collection buckets
Anita Wood
Assisting at front gate
Mark Southall
Control of car vintage. Non qualifying cars to be politely directed to back arena.
Assist Garry with judging
Paul Martin
Parking mark out and set up at 2pm. Liaison with Seville CFA, supervise parking
Ray Barrett
All things financial.
Provision of float.
Four eftpos machines or squares (two for bar, front gate and spectator gate)
Gavin McIntyre and Ben Vallance
Coordination of bar including licence application, purchase of alcohol, staffing, erection and removal
of bar
Collect the drinks on pallet(s) on Monday from IGA Mt Evelyn.
Cool the drinks.
Delivers and removes bar refrigerated van,
Bring & help erect and dismantle bar and stabilize with weights on each leg of marquee.
Jeanette Jensen
Publicity
Front gate
John Hassan
Assisting with financial control
