Roster of tasks for Custom Car and Bike Show
I hope that this allocation of tasks is acceptable. If I have given you something you cant achieve please text me and also let me know if you can’t attend the Show
General set up at 3pm. Gates open at 5pm.
Tim Manders
First aid sign, Monitor traffic management and traffic control. Set up commences at 4:30pm for 5pm.
Security staff, Liaison with the Field Day Committee regarding access to spectator car park and
publicity. Fix additional Rotary padlock.
Assist in bar
Max McWilliam
Toilets. Toilet paper. Cleanliness. Contact Rex around 3pm for Badminton access.
Alan Henderson
Managing food vendors, set up, compliance checks, collection of fees
Book food trucks.
Confirm power needs, site location, Certificates of Currency, safety requirements and conditions for
erection of marquees.
Use same group always. All $100. Coffee van less on bad weather day.
CFA and Inner Wheel no charge.
Only inner wheel to sell soft drinks and water. Only Paul Clarke to sell ice cream.
Confirm layout given new seat location.
Garry Byrne
Organization and conformation for PA system for all shows. Extension cords needed
Provision of stage for December, Booking of December band
Band setup
Payment
Photographs of cars and awards for Facebook (Brian has awards)
Bailey Hodgson
Spectator entry
Peter Johnson
Signage at front gate
Staffing at gate
Entry cards
Distribution of flyers
Liaison with Seville Printer
Liaison with Templestowe – Yarra Valley RCH Auxiliary. Obtain collection tins for the Hospital from
them and arrange collectors.
Water
High vis vests (Brian currently has these)
Collection buckets
Anita Wood
Assisting at front gate
Mark Southall
Control of car vintage. Non qualifying cars to be politely directed to back arena.
Assist Garry with judging
Paul Martin
Parking mark out and set up, liaison with Seville CFA, supervise parking
Ray Barrett
All things financial, Facebook via Leah.
Provision of float.
Four eftpos machines or squares (two for bar, front gate and spectator gate)
Gavin McIntyre, Ben Vallance and Tim Manders
Coordination of bar including licence application, purchase of alcohol, staffing, erection and removal
of bar
Collect the drinks on pallet(s) on Monday from IGA Mt Evelyn.
Cool the drinks.
Delivers and removes bar refrigerated van,
Store the Rotary Portable Cool room under cover.
Store the two Bars, some signage, pop-up tent for Agpower.
Bring & help erect and dismantle bar and stabilize with weights on each leg of marquee.
Store the cool room.
Jeanette Jensen
Publicity
Liaison regarding
John Hassan
Assisting with financial control
