Bylaws of the Rotary Club of Wandin Inc
In these Rules and the statement of purposes of the Club, words or expressions defined in the constitution or bylaws of RI have the same meaning.
2.1 The governing body of this club shall be the board of directors constituted as provided in article 52, section 2, of the constitution.
2.2 Unless and until otherwise decided by ordinary resolution, the number of persons comprising the board shall be not less than 3 and not more than 10. The board shall consist of members of this club.
2.3 Within one week after their election the board of directors-elect will meet and elect a member of the club to act as sergeant-at-arms.
Regular meetings will be held each Thursday at 6.00pm for 6.30 in the Wandin Senior Citizen`s rooms, or elsewhere as designated by the board
- Duties of Officers
4.1 President. It will be the duty of the president to preside at meetings of the club and board and to perform any other duties that ordinarily pertain to the office of president.
4.2 President-Elect. It will be the duty of the president-elect to serve as a member of the board and to perform any other duties that may be prescribed by the president or the board.
4.3 Vice-President. It will be the duty of the vice-president to preside at meetings of the club and board in the absence of the president and to perform any other duties that ordinarily pertain to the office of vice-president.
4.4 Secretary. It will be the duty of the secretary to keep the records of membership, record the attendance at appropriate meetings, send out notices of meetings of the club, board and committees, record and preserve the minutes of the meetings, and make the required reports to RI.
4.5 Treasurer. It will be the duty of the treasurer to have custody of all funds, accounting for same to the club annually and at any other time upon demand by the board and to perform any other duties that pertain to the office of treasurer. Upon retirement from office the treasurer will turn over to the incoming treasurer or to the president all funds, books of accounts or any other club property.
4.6 Immediate Past President and other directors.
It will be the duty of the Immediate Past President and the directors who are not officers to serve as members of the board and to perform any other duties that may be prescribed by the board.
4.7 Sergeant-at-Arms. The duties of the sergeant-at-arms will be those that are usually prescribed for the office and any other duties that may be prescribed by the president or the board.
- Fees and Dues
5.1 The admission fee must be paid before the applicant can qualify as a member, except as provided for in the standard Rotary club constitution, article 11.
5.2 The membership dues shall be payable on the first day of July. An option to pay semi-annually may be made available.
- Five Avenues of Service
The five Avenues of Service are the philosophical and practical framework for the work of this Rotary club. They are Club Service, Vocational Service, Community Service, International Service and Youth Service This club will be active in each of the five Avenues of Service.
- Organisation Structure
The board shall determine committee structures as required to meet the objectives of the club.
- Duties of Committees
8.1 The duties of all committees shall be established and reviewed by the president for his or her year. In declaring the duties of each, the president shall make reference to appropriate RI materials.
8.2 Each committee shall have a general mandate established by the beginning of each year for implementation during the course of the year. Each club project shall be developed during the year and have a specific mandate, clearly defined goals, and action plans established by the beginning of each year for implementation during the course of the year. It shall be the primary responsibility of each committee chairman to provide the necessary leadership to prepare a recommendation for club committees, mandates, goals and plans for presentation to the board in advance of the commencement of the year and each project as noted above.
8.3 It shall be the responsibility of the board to approve an orderly pipeline of projects and allocate human resources from the whole club’s membership as and when required in a sequential manner, as finances permit.
- Leave of Absence
Upon written application to the board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for no longer than twelve months. Any member granted leave of absence is still required to pay membership dues.
- Method of Electing Members (For All Kinds of Membership)
10.1 The name of a prospective member, proposed by an active member of the club, will be submitted to the board in writing, through the club secretary. A transferring or former member of another club may be proposed to active membership by the former club. The proposal for the time being will be kept confidential except as otherwise provided in this procedure.
10.2 The board will ensure that the proposal meets all the classification and membership requirements of the club constitution.
10.3 The board will approve or disapprove the proposal within 30 days of its submission, and will notify the proposer, through the club secretary, of its decision.
10.4 If the decision of the board is favourable, the prospective member will be informed of the purposes of Rotary and of the privileges and responsibilities of membership (including the kind of membership proposed), following which the prospective member will be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the club.
10.5 If no written objection to the proposal, stating reasons, is received by the board from any member (other that honorary) within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), will be considered to be elected to membership.
If any objection has been filed with the board, it will vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), will be considered elected to membership.
10.6 Following an election, the president will arrange for the new member’s induction and further orientation and the club secretary will issue a membership card to the member and will report his or her name to RI.
10.7 The club may elect, in accordance with the club constitution, honorary members proposed by the board.
Honorary membership is to be reviewed annually.
The club will consider no resolution or motion to commit this club on any significant matter until the board has considered it. Those resolutions or motions, if offered at a club meeting, will be referred to the board without discussion.
These bylaws may be amended at any regular meeting, a quorum being present, by a simple majority vote of all members present, provided that notice of the proposed amendment will have been mailed to each member at least ten (10) days before the meeting. No amendment or addition to these bylaws can be made which is not in harmony with the club constitution and with the Constitution and Bylaws of RI.